5 Best AI Meeting Agenda Generators 2024
Discover the top AI meeting agenda generators to streamline your meetings and boost productivity.
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5 Best AI Meeting Agenda Generators 2024
AI meeting agenda tools are changing how we plan and run meetings. Here's what you need to know:
- AI generates agendas quickly, saving time
- Smart suggestions based on past meetings and schedules
- Customized for different meeting types and attendees
- Real-time agenda adjustments to keep meetings on track
- Improves participation, especially for remote teams
Top 5 AI agenda generators for 2024:
Quick Comparison:
Tool | Key Feature | Best For | Starting Price |
---|---|---|---|
Fellow | 50+ integrations | All-in-one meeting management | $7/user/month |
Fireflies.ai | 69+ language support | Multilingual teams | $10/seat/month |
MS 365 Copilot | Seamless Microsoft integration | Microsoft users | Included with MS 365 |
Avoma | 95% transcription accuracy | Sales teams | $19/user/month |
Otter | 300 free monthly minutes | Budget-conscious teams | $8.33/user/month |
Choose based on your team's needs, existing tools, and budget. The right AI agenda generator can make your meetings more productive and save time.
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How to Choose the Right Tool
Picking an AI meeting agenda generator doesn't have to be a headache. Here's what to look for:
Must-Have Features
The best AI agenda tools should:
- Create smart schedules based on everyone's availability
- Generate relevant talking points using AI
- Identify and assign action items automatically
- Transcribe meetings and provide summaries
Fellow's AI assistant, for example, can whip up custom agendas with tailored headings and talking points in no time.
Works With Your Tools
Your AI agenda generator should play well with your existing tools:
Integration Type | Examples |
---|---|
Calendars | Google Calendar, Outlook |
Video Calls | Zoom, Teams, Meet |
Project Management | Asana, Trello, ClickUp |
CRM | Salesforce, HubSpot |
Productivity Suites | Microsoft 365, Google Workspace |
MeetingCulture.ai can pull data from calendars, docs, chats, and recordings to create context-rich meeting interfaces.
Cost and Plans
Here's a quick look at some pricing options:
Tool | Free Plan | Paid Plans Start At |
---|---|---|
Reclaim AI | Yes | $10/user/month |
Trevor AI | Yes | $3.99/month |
Calendly | Yes | $12/seat/month |
Motion | No (7-day trial) | $34/month (individual) |
Scheduler AI | No | $50/month |
Don't just go for the cheapest option. Think about what features you're getting for your money.
Easy to Use
A tool you can't figure out is useless. Look for:
- A clean, simple interface
- Quick setup (under 5 minutes)
- AI help for creating and managing agendas
- A solid mobile app for on-the-go tweaks
Clockwise, for instance, offers smooth onboarding and an in-calendar chat for easy agenda management.
5 Best AI Agenda Tools for 2024
Let's look at the top AI meeting agenda generators shaking things up in 2024. These tools are all about making your meetings count.
1. Fellow
Fellow is the Swiss Army knife of AI meeting management. It's not just about agendas - it ties everything together.
- AI Meeting Copilot records, transcribes, and summarizes automatically
- Plays nice with 50+ other tools you're already using
- Team up on meeting notes and assign tasks
Big names like Shopify and HubSpot are on board. The AI assistant even cooks up agendas based on your meeting history and project timelines. No more forgetting the important stuff.
2. Fireflies.ai
Fireflies.ai is your meeting stenographer on steroids. It listens in and turns your chats into searchable gold.
- Transcribes in real-time with scary accuracy
- Speaks 69+ languages
- Whips up 'Soundbites' for social media sharing
You'll get full transcripts in minutes, ready to review and share. And with 46 integration partners, it'll likely slot right into your current setup.
3. Microsoft 365 Copilot
Microsoft's AI buddy is changing the game for Teams meetings. It's like having a smart assistant from start to finish.
Copilot brings:
- Pre-meeting prep with relevant docs and insights
- Live transcription and key point highlighting
- Post-meeting wrap-ups and action item organization
Pro tip: Make sure meeting recording and transcription are on in your Teams admin settings. After the meeting, hit up the Chat in Teams, click on the meeting, and boom - AI-generated notes and action items at your fingertips.
4. Avoma
Avoma's got your back from agenda prep to follow-up tasks.
- AI notes with 95% transcription accuracy
- Team up on notes in real-time
- Search through your past meeting treasure trove
Avoma's pricing is flexible - from free to $129 per user per month. It's got something for teams of all sizes looking to streamline their meeting game.
5. Otter
Otter makes your meetings accessible and actionable, whether you're in the same room or across the globe.
- Transcribes live meetings and imported audio/video
- Serves up AI-powered meeting summaries
- Plays well with 20+ other tools
Otter's pricing won't break the bank - there's a free plan with 300 monthly transcription minutes, and paid plans start at $9.17 per month. Plus, it can transcribe stuff from YouTube and Dropbox, adding extra oomph to your meeting toolkit.
When picking your AI agenda sidekick, think about what matters most to your team. Is it ease of use? How well it works with your other tools? Or specific features that fit your meeting style? The end game is to make your meetings rock and save time. These tools are here to help you do just that.
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Getting Started
Let's jump into setting up and using AI agenda generators for your meetings.
Setup Steps
Pick an AI agenda generator that fits your needs. If you're using Microsoft 365, Copilot might be your best bet.
Most tools are quick to set up. Fellow, for example, takes less than 5 minutes. Here's a general guide:
- Create an account on the tool's website
- Connect your calendar (Google or Outlook)
- Add the browser extension for easy access
- Invite your team members via email
After setup, customize the AI to match your meeting style. With Fireflies.ai, you might add industry-specific terms to its vocabulary.
Finally, do a test run. Schedule a practice meeting to get familiar with the tool.
Tips for Success
Give the AI good data. The more info you provide about your project, attendees, and goals, the better the AI performs.
Use AI-generated agendas as a starting point, then tweak them. Akshay Kothari, CPO of Notion, says: "AI is a powerful assistant, but human judgment is irreplaceable in crafting truly effective meetings."
Get your team on board. Share the benefits. Microsoft found that teams using AI meeting tools are 192% more efficient.
Connect your AI agenda tool with other apps you use. Avoma works with 20+ tools to boost your workflow.
Check how the AI is doing regularly. Adjust settings as your team's needs change.
Avoiding Problems
Make sure your chosen tool follows your company's data protection rules. Otter offers top-notch security for sensitive talks.
Don't rely too much on AI. A study by All About AI shows 72% of business leaders see better productivity with AI, but they stress human oversight is key.
Have a backup plan. Keep a simple agenda template ready in case of tech issues.
Some team members might not like new tech. Show them real benefits, like how Fellow's AI Meeting Copilot can save 30 minutes of prep time per meeting.
AI can create long agendas. Focus on quality, not quantity. Remember: "A focused meeting is a productive meeting."
Tool Comparison
Let's compare the top AI meeting agenda generators for 2024. This breakdown will help you pick the right tool for your team.
Features Chart
Here's how these tools stack up:
Feature | Fellow | Fireflies.ai | Microsoft 365 Copilot | Avoma | Otter |
---|---|---|---|---|---|
AI-generated agendas | ✓ | ✓ | ✓ | ✓ | ✓ |
Real-time transcription | ✓ | ✓ | ✓ | ✓ | ✓ |
Action item tracking | ✓ | ✓ | ✓ | ✓ | ✓ |
Integration with calendars | ✓ | ✓ | ✓ | ✓ | ✓ |
Collaborative note-taking | ✓ | ✓ | ✓ | ✓ | ✓ |
AI meeting summaries | ✓ | ✓ | ✓ | ✓ | ✓ |
Voice commands | - | ✓ | - | - | - |
Searchable transcripts | ✓ | ✓ | ✓ | ✓ | ✓ |
Software Compatibility
Integrating your AI meeting tool with existing software is key. Here's the lowdown:
1. Fellow
Fellow is the integration king, connecting with over 50 tools including:
- Google Calendar, Outlook
- Asana, Jira, Trello
- Slack, Microsoft Teams
- Salesforce, HubSpot
2. Fireflies.ai
Fireflies.ai plays nice with popular conferencing tools:
- Zoom
- Microsoft Teams
- Google Meet
- Webex
It also links up with Asana and Trello.
3. Microsoft 365 Copilot
Copilot is all about the Microsoft ecosystem:
- Seamless integration with Teams, Outlook, and other Microsoft 365 apps
- Works with Google Calendar too
4. Avoma
Avoma connects with:
- Zoom, Google Meet, Microsoft Teams
- Salesforce, HubSpot
- Asana, Trello
5. Otter
Otter buddies up with:
- Zoom
- Google Meet
- Microsoft Teams
- Dropbox (for audio/video file transcription)
Price vs Features
Let's break it down:
1. Fellow
- Starts at $7 per user/month (Pro plan)
- Great for teams looking to boost their meeting game
2. Fireflies.ai
- Starts at $10 per seat/month (Pro plan)
- Solid choice if you want top-notch transcription and voice commands
3. Microsoft 365 Copilot
- Included with Microsoft 365 subscriptions
- No-brainer if you're already in the Microsoft world
4. Avoma
- Starts at $19 per user/month (Starter plan)
- Pricier, but offers 95%+ transcription accuracy and solid CRM integrations
5. Otter
- Starts at $8.33 per user/month (Pro plan)
- Good balance of features at a decent price
When picking your AI meeting sidekick, think about what your team needs most. Need tons of integrations? Fellow's your guy. Sales-focused? Avoma might be worth the extra cash. Already using Microsoft 365? Copilot's a no-brainer.
Summary
Let's recap the key points to help you pick the right AI meeting agenda generator for your team in 2024.
What to Look For
When choosing an AI agenda tool, focus on these factors:
1. Integration
Your tool should fit smoothly into your current workflow. Fellow, for example, works with over 50 tools like Google Calendar, Asana, and Slack.
2. AI Features
Look for smart suggestions, real-time transcription, and automatic action item tracking. Microsoft 365 Copilot goes a step further with pre-meeting prep and post-meeting summaries.
3. User-Friendly
Pick a tool that's easy to set up and use. Fireflies.ai, for instance, integrates quickly with Zoom and Microsoft Teams.
4. Price vs. Value
Balance your budget with the features you need. Here's a quick price comparison:
Tool | Starting Price (per user/month) |
---|---|
Fellow | $7 |
Fireflies.ai | $10 |
Avoma | $19 |
Otter | $8.33 |
5. Team Needs
Choose based on your team's specific requirements. If you're in sales, Avoma's CRM integrations might be worth the extra cost.
The end goal? More productive, efficient meetings. As Mike Landman, Founder and CEO of Ripple, said about Fellow's AI meeting assistant:
"I'm generally an AI skeptic, but we used the Fellow AI meeting assistant, and it was really good. The AI Summary is truly sublime."
Pick a tool that makes your meetings better, not just fancier.